Route Accounting
Mobile Data Collection Systems
Route accounting is the term used to describe those applications in which goods and services are bought and sold in a mobile environment. Most route accounting applications occur in delivery and service organizations, beverage distribution for example. Route accounting is important in the operation of delivering short shelf-life products to businesses on a regular basis. A route account system allows a single representative to efficiently serve the customer, to accept purchase orders, issue invoices, to collect payments. Provide the highest level of customer service and increase the number of sites a driver can visit each day with route accounting solution from RCS
Four common route accounting situations
- Delivery – delivering products to the customer.
- DSD (Direct Store Delivery) – delivering products to the store possibly even stocking their shelves with your products.
- Pre-Sales – visiting the store to assess what the customer has been selling and what they need to buy.
- Peddle Sales – taking pre-sale one step further and actually carrying stock of products in your trucks to make spot sales.
Route Accounting is important in the operation of delivering short shelf-life products to businesses on a regular basis. Being able to provide a customer with a single representative that assists them in all aspects of the buying process from the initial purchase order to settling an invoice gives your customer the service and support they look for in your company.
Benefits of route accounting
- Track delivered, damaged, and returned inventory - avoid disputes with customers over whether a package was delivered, and the condition the package was in
- Create and edit invoices - reduce the time between delivery and payment, you can even accept payments in the field
- Print receipts in the field - allow your drivers to give a customer a receipt with their own signature on it without having to return to a truck-mounted printer
- Run reports of time between deliveries, signed for merchandise, and damaged merchandise - use this information to plan more efficient routes and reconcile inventory levels
- Update daily inventory quantities for sales reporting - constantly know what products are selling fastest at which locations, allowing your customers to place orders and keep products from selling out
- Connect directly to your accounting or ERP system - by allowing all information to be shared you can spend less time crunching numbers and more time making money
Related Topics:
Packaged Software, or Custom Software
RCS offers packaged software for route accounting that allows you to monitor deliveries and inventory, issue on-site invoices, take note of damaged items, and accept payments of cash, checks, or credit cards in the field. RCS also produces custom, or semi-custom, route accounting packages.
We have technical support for software and hardware alike. Our repair depot facility services everything we sell. Pre-packaged and custom software for the small, medium, and large sized company is also available from RCS, Inc.
The Value of an Experienced Systems Integrator
RCS understands that your business depends upon your drivers and their productivity. Having a driver in the field with old or broken equipment is not just bad for your business, it's unacceptable. That is why RCS offers around-the-clock support for all hardware and software.
The software we use is user-friendly and requires little training for your drivers. The efficiencies gained through handheld barcode scanning, imaging, and touch-screen technology allows the drivers to transmit the maximum amount of business data with a minimal amount of effort.
RCS is your source to bring together the hardware, software, integration, and support services needed to successfully implement your route accounting system.
